East Glamorgan Chess Association (EGCA) 

                                                                              Consent Form

Dear parent/gUardian,


On behalf of the EGCA I would like to welcome your child and provide you with some information about our activities. The EGCA provides opportunities for young people up to the age of 18, to take part in Junior and Senior Competitions.


As a chess organisation, we are committed to providing high quality standards for all participants in relation to effective management, quality coaching and competition, and safety. Our Zone Secretary, is responsible for ensuring that our safeguarding policy is implemented and the current contact details can be found on our website should you have any concerns.


We welcome parents to all sessions and competitions and value your support. Please visit the EGCA web site (https://egca.yolasite.com/) for further details.


We would be grateful if you could complete the attached junior membership form. For the safety of your child it is important that the EGCA is informed of any medical condition or allergies that may be relevant, should your child fall ill or be involved in an accident while attending events.

Parental Consent Form


The EGCA values the involvement of children in chess. We are committed to ensuring that all children have fun and stay safe whilst participating in events.


To help us fulfil our joint responsibilities for keeping children safe the EGCA has introduced the following guidelines. These Guidelines tell you what you can expect from us when your child participates in chess events and details the information we need from you to help us keep your child safe.


We need you to complete this form at the start of every season and to let us know as soon as possible if any of the information changes. All information will be treated with sensitivity, respect and will only be shared with those who need to know. These include junior team captains and coaches.



Photographs, Videos and Publications (Including Website)


Your child may be photographed or videoed when participating in a chess event. All reasonable steps will be taken to obtain parental consent. In the absence of any explicit objection, those responsible will act in the best interests of the child which may include assuming parental agreement for the above reasons.


I GIVE / DO NOT GIVE (delete as appropriate) my permission for my child to be involved in photographing/filming and for information about my child to be used for the purposes stated in these guidelines.


I understand the EGCA will listen to the views of my child in relation to all matters affecting them and require respecting my child’s ability to give their own informed consent.


Name of Child


Date of Birth


Home Address



Home Telephone


Work Telephone


Email Address


Name of Emergency Contact


Relationship to Child


Emergency Contact Telephone




I will inform the officials of any important changes to my child’s health, medication or needs and also of any changes to our address or phone numbers given.  In the event of illness, having parental responsibility for the above named child, I give permission for medical treatment to be administered where considered necessary by a nominated first aider, or by suitably qualified medical practitioners. If I cannot be contacted and my child should require emergency hospital treatment, I authorise a qualified medical practitioner to provide emergency treatment or medication.


The EGCA takes your privacy seriously and will only use information gathered in relation to our youth teams that meets the specific responsibilities as set out in General Data Protection Regulations. However, from time to time we would like to contact you with details of fixtures, training events, competitions and other information regarding the EGCA. If you consent to us contacting you for these purposes please tick to say how you would like us to contact you


Post                 Email               Phone  Text    


Our Secretary will store your information on our data base for the duration of membership.


We would also like to pass your details onto organisations such as government departments, press and social media for the purposes of monitoring and reporting along with applying for funding and development opportunities. If you consent to us passing on your details for this purpose please tick to confirm


I AGREE         I DO NOT AGREE     


I confirm that all details are correct to the best of my knowledge and I am able to give parental consent* for my child to participate in and travel to all activities.






Print Name



Relationship to Child