EAST GLAMORGAN CHESS ASSOCIATION
The 65th AGM of the Association was held on 2 July 2019 at Ystradfechan Bowls Club, Taff Terrace Treorchy, CF42 6UG, home of the Rhondda Chess Club, starting at 7:30 p.m.
Present: Bill Harle (Vice Chairman), Phil Jones (Executive Director), Martin Ricketts (Treasurer), Kevin Staveley (Rules Director), Anthony Williams, Dave Robinson (Bridgend), Martin Jones, John Thornton (Caerphilly), Chris Hooper (Cardiff), Simon Blackmore, Rob Dineen, Liam Penney (North Cardiff), Mike McGuire (Pentyrch), Dai James, Roy Thomas (Pontypridd), Edwin Allen, Gareth Harding, Andrew Moore (Rhondda).
AGENDA
1. There were apologies from Anthony Baker, Pete Heaven, Stuart Hutchings and Peter Slater.
2. The minutes of the 2018 AGM were approved
3. Matters arising. There were no matters arising
4. Correspondence. In the absence of the Zone Secretary none were reported
5. Presentation of reports of
(a) Secretary (Peter Slater)
No report presented.
(b) Treasurer
The accounts were presented by Martin Ricketts (see Annex 1 below)
The acting chairman thanked Martin for his report
(c) Executive Director
The Executive Directors report was presented by Phil Jones (see Annex 2 below)
The acting chairman thanked Phil for his report
(d) Match Captain (Peter Slater)
No report presented
(e) Rating Officer
The Rating Officers report was submitted by Pete Heaven (see Annex 3 below)
6. Reports of delegates to WCU
(a) Management Board
The Management Board Officer’s report was presented by John Thornton (see Annex 4 below)
The acting chairman thanked John for his report
(b) Home Committee
Dai James reported that no formal meetings had been held. There had been informal discussions around the format/venues for the Welsh Premier League.
The acting chairman thanked Dai for his report
(c) Development Committee
No report presented
(d) Publicity Committee
Dai James reported that no meetings had taken place as he was the only Publicity Office in the WCU
The acting chairman thanked Dai for his support
(e) International Committee
Stuart Hutchings was not present but a written report was presented (see Annex 5 below)
(f) Junior Committee.
The Junior Committee Officer’s report was presented by John Thornton (see Annex 4 below)
The acting chairman thanked John for his report
(g) Ladies’ Committee
No report presented
7. Review of membership fees
There was no formal proposal to amend our agreed subscriptions. The moratorium on fees was only
agreed for 1 year so our fees will return to £3 for adults, £2 for juniors in addition to the WCU Fee with
new players having their first season free.
Note there is likely to be an increase in WCU fees in future.
8. Presentation of trophies for 2018-2019
Division 1 North Cardiff Woodpushers
Division 2 Cardiff Monarchs
Division 3 North Cardiff Titans
Division 4 Pentyrch C
Alec Wood Trophy Kimberly Chong (Cardiff)
KO Cup 17-18 Cardiiff
9. Election of officers for 2019-20:
(a) Chairman Anthony Baker (b) Vice Chairman Bill Harle
(c) Secretary Vacant (d) Treasurer Martin Ricketts (e) Ex.Dir Phil Jones (f) Rules Director Kevin Staveley
10. Election of delegates to WCU.
(a) Management Board John Thornton (b) Home Committee Dai James
(c) Development Committee Vacant (d) Publicity Committee Dai James
(e) Junior Committee TBC John Thornton or Scott Beale
(f) International Committee Stuart Hutchings (g) Ladies’ Committee Vacant
11. Election of
(a) KO Cup Secretary Phil Jones (b) Match Captain(s) Vacant
(c) Rating Officer Edwin Allen
13. Election of
(a) Vice President to WCU Roy Thomas (b) Auditor Dai James
15. The EG Closed Tournament has not been held for many years.
16. Junior Grant agreed up to £300.
17. The meeting approved the Honoraria of £100 to the Ratings Officer, £125 to the Executive Director and £50 to the Treasurer.
18 All 4 proposals to amend the rules and constitution were agreed. In the case of Proposal 1 where there with 4 options, option (iii) was agreed (see Annex 6below).
19 Any other business
(a) Martin Ricketts was appointed as the new Zonal Membership Secretary
(b) Dai James asked if he could be added to the matchcard recipients. This would allow him to
add match reports/results to the EGCA facebook page as this generates interest/comments.
Agreed. ACTION a request has been made to Matthew Lunnon to added Dai’s name to the
list
(c) Dai James also agreed to put onto our facebook site a request for nominations foe the vacant
roles of Secretary and Development Committee delegate.
(d) Roy Thomas asked for the final date of submission of rule amendments as he is considering
the wording to change our time limits to an incremental system. The deadline is 1st May with
the proposal to be sent to the Secretary.
The meeting closed at 9.15p.m.